Can I use Vook.ai during a consultation?

Vook.ai is built for transcribing recordings, not live conversation. Most healthcare professionals record on a phone or dictaphone during the session (with patient consent), then upload the file afterward to get a transcript in minutes. This keeps the clinician focused on the patient during the conversation.

Will medical acronyms and jargon be transcribed correctly?

Yes, with a custom dictionary. Vook.ai supports unlimited custom entries: drug names, anatomical terms, clinical acronyms (HAD, EHPAD, IDE, CDS, ALD, etc.), and any specialty-specific vocabulary. Once configured, every new recording is transcribed with your terms applied automatically.

How long are audio files stored on Vook.ai?

Audio files are automatically deleted after 7 days. The transcript itself can be kept as long as you need it, but the original recording is purged. For maximum control, you can also delete files manually at any time.

Is patient consent required to use transcription on clinical recordings?

Yes. As with any recording in a clinical setting, you should obtain informed consent from the patient before recording, and document the consent in the patient record. The use of AI transcription should also be disclosed if your institution's policies require it. Vook.ai's role is to process the recording securely once you have consent, not to replace the consent process.

How accurate is Vook.ai on noisy clinical recordings?

Vook.ai reaches up to 99% accuracy on clear audio. Noisy environments (background conversation, equipment noise, multiple speakers at the same time) reduce accuracy, but in most clinical settings the audio is clean enough to produce a reliable transcript. For team meetings or case reviews recorded in dedicated rooms, accuracy is typically excellent.

Can multiple clinicians or a whole department share a Vook.ai account?

Yes. The Business plan supports centralized billing, seat management, and shared workspaces. Different clinicians or departments can collaborate while keeping their files separate.

What's the simplest way to start a pilot?

Start with your own clinical interviews or documentation on a personal account. The 10h Pass at €30 lets you try the tool without subscription commitment, and the hours never expire. Once you've validated the workflow on your own work, expansion to a team requires institutional approval, which Vook.ai's compliance documentation helps streamline.

For healthcare professionals

Secure AI transcription for healthcare professionals

Healthcare runs on documentation, but typing notes after every consultation eats into the time clinicians should spend with patients. This guide covers how AI transcription can offload the documentation burden in healthcare: medical vocabulary handling, patient data privacy, multi-disciplinary meeting transcripts, and the compliance considerations specific to clinical settings.

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99%

accuracy on clear audio

7 days

audio auto-deleted after

AES-256

encryption with EU hosting

The documentation burden in clinical practice

Documentation can take as much time as direct patient care, and most of it happens after hours.

Clinical notes, patient interviews, multi-disciplinary meeting summaries, treatment plans, reports: studies of clinical workflows consistently show the toll. The cost is real: clinician burnout, reduced patient time, and a documentation backlog that delays care decisions.

AI transcription isn't a complete solution, but it offloads one of the heaviest components: turning recorded patient interviews and team meetings into text. A 30-minute interview that used to take an hour to write up is ready for review in a few minutes.

The clinician's time goes back to the patient, and the documentation still gets done.

What clinicians need from a transcription tool

Clinical transcription requires accuracy, privacy, and integration that consumer tools don't offer.

Drug names, anatomical terms, diagnostic codes, and clinical acronyms break generic AI. Patient data demands encryption and EU hosting. Team meetings need diarization.

Medical vocabulary: a custom dictionary covering drug and anatomical terms
Patient privacy: encryption at rest, no AI training, ideally EU hosting
Diarization for case reviews, multi-disciplinary meetings, family conferences
Workflow fit: exports compatible with most electronic health record systems

Vook.ai meets all four with 99% accuracy on clear audio, custom dictionary, AES-256 encryption, EU hosting, and automatic audio deletion after 7 days.

Patient data privacy and compliance

Patient data is among the most regulated content in any profession, and GDPR adds extra requirements for health data.

Any transcription tool handling patient data must offer encryption at rest, account-unique keys, transparent retention policies, and an explicit no-training guarantee.

Vook.ai is built in France, hosted on sovereign EU infrastructure, encrypts files with account-unique AES-256 keys, and deletes audio files automatically after 7 days. A self-hosted key option provides zero-knowledge architecture for institutional deployments.

Interview - Clara Martin

Speakers identified

12:32

Alex

So to start, what pulled you into this field?

12:34

Clara M.

Honestly, I fell into it by accident. I was working on something completely different.

12:36

Alex

That's fascinating. Can you walk us through that moment?

For French institutions handling patient data, HDS certification may be required for the most sensitive deployments. Verify with your specific use case.

Custom medical dictionary: drug names, anatomical terms, acronyms

Generic engines mistranscribe medical vocabulary in predictable ways. A custom dictionary fixes it permanently.

Drug names get phonetically misspelled, anatomical terms become common-language equivalents, and acronyms (HAD, EHPAD, IDE, CDS, ALD) become random words. Vook.ai's custom dictionary supports unlimited entries and applies them automatically to every new file.

Once you've built a baseline medical vocabulary, every new recording is transcribed with your terms applied. For specialty practices (cardiology, oncology, neurology, psychiatry), a specialty-specific dictionary delivers near-perfect accuracy on professional vocabulary.

AI Chat

SummaryKey pointsActions

Summarize this interview and extract the key quotes.

This interview covers the guest's unexpected career pivot, triggered by a single pivotal conversation.

Key quotes:

"I fell into it by accident. One conversation changed everything."
"It wasn't planned, but looking back, it was the best thing that happened."

What are the main themes discussed?

The time saved on correction quickly outweighs the setup time of the dictionary.

Use cases: clinical interviews, team meetings, documentation

Three workflows where AI transcription delivers direct value, then your note format applied in one click.

Clinical interviews are recorded with consent and uploaded after the consultation. Multi-disciplinary meetings (case reviews, treatment planning, ethics committees) become structured Q&A transcripts. Dictation is replaced by quick voice memos uploaded for transcription.

In each of these workflows, the real time savings come when you apply your usual note format to the transcript. Vook.ai lets you save a template (physio assessment, psych observation, SOAP note) and apply it in one click to any new transcript, without manual reformatting.

Clinical interviews: clinician focuses on the patient, transcript happens after
Team meetings: long sessions become structured, summarizable transcripts
Dictation replacement: a voice memo replaces typed notes after each patient
Saved note templates: save your format (assessment, observation, SOAP) and apply it in one click

EU hosting

AES-256 encryption

No AI training

GDPR-native

For psychologists, psychiatrists, and clinical researchers, the AI Chat turns transcripts into a queryable knowledge base, with your note format saved once and reused.

Adoption: budget, institution approval, and the path to a pilot

Start with one user and one workflow, then expand once the time savings are visible.

Most clinicians begin with their own interviews or documentation on a personal account. Vook.ai's 10h Pass at 30 euros lets a single user try the tool without subscription commitment, and the hours never expire.

Expansion to a team or department requires institutional approval, typically a security review of data handling. Vook.ai is built to satisfy most institutional requirements out of the box (EU hosting, encryption, no AI training).

For hospitals, EHPADs, and large practices, the Business plan provides centralized billing and seat management.

Try it on your next consultation

See the dedicated landing page for healthcare professionals, with pricing, demos, and clinical use cases.

See the healthcare landing page

Frequently asked questions

: Vook.ai uses AES-256 encryption with account-unique keys, hosts data on sovereign EU servers, deletes audio files after 7 days, and never uses your files to train AI models. For institutional deployments, a self-hosted key option provides zero-knowledge architecture. For French institutions specifically, HDS (Hébergement de Données de Santé) certification may be required for the most sensitive deployments, which is something to verify with your specific use case.

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Encrypted, EU-hosted, audio deleted after 7 days. Start free, no credit card.

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